STATEMENT REGARDING THE PROCESSING OF PERSONAL DATA
This document comes into force on [DATE TO BE SPECIFIED].
This statement refers to our activities and digital presence of MEMPHIS-MISRAIM FREEMASONRY (R.A.)
MEMPHIS-MISRAIM FREEMASONRY (R.A.) (hereinafter referred to as the “Order” or “Organization”) will make every effort to process your personal data in full compliance with the provisions of Directive 95/46/EC of the European Parliament and the Council for the Protection of Individuals regarding the processing of personal data and the free movement of this data, as well as in accordance with applicable national provisions and legislation in the jurisdictions where we operate.
In this document, we inform you about how we collect, use, transfer and protect your personal data when you interact with us in connection with our masonic activities, membership processes, lodge communications, and related services, including through our digital platforms and correspondence.
We reserve the right to update and change this Statement from time to time to reflect any changes in how we process your personal data or any changes in the legal framework. In the event of any such changes, we will display a modified version of this notice on our communication channels and inform active members directly, so you should check the contents of this statement periodically.
Who we are and how you can contact us
MEMPHIS-MISRAIM FREEMASONRY (R.A.) is a traditional masonic order operating in accordance with ancient landmarks and established masonic principles.
Registered Address: Kikar Kdumim 14 Tel Aviv-Yafo 6803792
In terms of data protection legislation, we are the data controller when we process your personal data.
Why and how do we process your personal data?
The Order collects personal data such as “full name”, “masonic name/title”, “address”, “telephone”, “e-mail”, “lodge affiliation”, “masonic degrees and honors”, “membership status”, and “masonic history” to:
- Maintain accurate membership records
- Facilitate lodge communications and correspondence
- Organize masonic meetings, ceremonies, and events
- Process membership applications and degree advancements
- Maintain historical archives and genealogical records
- Coordinate with other recognized masonic bodies
- Ensure compliance with masonic regulations and traditions
- Facilitate charitable and educational activities
Who is responsible for the processing of personal data?
The Order’s designated Data Protection Officer and the Supreme Council are jointly responsible for personal data processing.
For any information regarding the processing of your personal data, please contact us at:
Email: info@aprmm.info
How do we collect your personal data?
The Order collects your personal data:
- Directly from you during membership application processes
- Through lodge secretaries and officers
- Via masonic correspondence and communications
- Through participation in masonic activities and ceremonies
- From other recognized masonic bodies (with proper authorization)
- Through historical records and archives
In what cases do you provide us with your personal data?
Voluntary provision includes:
- Contact preferences
- Emergency contact information
- Professional/biographical information
- Masonic research interests
- Charitable activity participation
Mandatory provision includes:
- Full legal name and masonic name
- Current address and contact information
- Masonic history and current status
- Lodge membership details
- Degree certifications
If you do not provide mandatory personal data, this may affect your ability to:
- Maintain active membership status
- Participate in masonic activities and ceremonies
- Receive official masonic communications
- Progress through masonic degrees
- Access masonic benefits and services
Mandatory provision of personal data is a necessary requirement for masonic membership and participation in Order activities.
Situations in which we process your personal data
We collect personal data from current members, prospective members, and affiliated masonic bodies.
We process your personal data in situations related to:
- Masonic membership administration
- Lodge meeting organization and attendance
- Degree work and ceremonial activities
- Inter-lodge and inter-jurisdictional communications
- Historical record keeping and archival purposes
- Charitable and educational programs
- Masonic research and publications
Do we use the personal data we collect for automated decisions?
We do not use your personal data to make automated decisions regarding your masonic standing or activities.
The purposes for which we process personal data
The processing of personal data by the Order is carried out to:
- Maintain the integrity and continuity of masonic traditions
- Ensure proper governance of lodge activities
- Facilitate masonic education and degree progression
- Preserve historical masonic records
- Enable communication between members and lodges
- Coordinate with recognized masonic jurisdictions
- Support charitable and community activities
- Protect the legitimate interests of the Order and its members
Personal data is processed based on your membership consent and in accordance with masonic constitutional requirements and applicable law.
The Order does not process your personal data for purposes incompatible with traditional masonic activities and governance.
The storage period of your personal data
The Order may store processed data for various periods based on masonic constitutional requirements and legal obligations:
- Active membership data: Retained during active membership
- Historical/archival records: Retained permanently for masonic historical purposes
- Communication records: Retained for periods necessary for administrative purposes
- Financial records: Retained in accordance with applicable financial regulations
We retain your data only for periods necessary to fulfill masonic purposes, meet administrative needs, or comply with legal obligations.
Disclosure of personal data
Personal data may be shared with:
- Officers and members of your lodge (as necessary for masonic activities)
- Grand Lodge or Supreme Council officers
- Other recognized masonic bodies (for verification and correspondence)
- Masonic archivists and researchers (with appropriate safeguards)
- Legal and financial service providers (when necessary)
- Government agencies (when legally required)
Personal data is shared only with proper masonic authorization and appropriate confidentiality protections consistent with masonic principles.
We may also disclose personal data when required by law or necessary to protect legitimate masonic interests.
Is your personal data safe?
The security of your personal data is ensured through:
- Implementation of appropriate technical and organizational measures
- Restricted access based on masonic office and legitimate need
- Secure storage of physical and digital records
- Regular security assessments and updates
- Training for officers handling personal data
- Incident response procedures
In the event of a security breach affecting personal data, appropriate officers will be immediately notified, and necessary remedial actions will be taken in accordance with legal requirements and masonic protocols.
What are your rights?
You have the following rights regarding your personal data:
Right of Access: You may request confirmation of whether we process your personal data and obtain access to such data and related processing information.
Right of Rectification: You may request correction of inaccurate personal data and completion of incomplete data.
Right of Erasure: Under certain circumstances, you may request deletion of your personal data, subject to masonic constitutional requirements and legal obligations.
Right to Restrict Processing: You may request restriction of processing under specific circumstances defined in data protection regulations.
Right to Data Portability: You may request transfer of your personal data in structured, commonly used formats where technically feasible.
Right to Object: You may object to processing based on legitimate interests, subject to compelling masonic and legal grounds.
How can you exercise your rights?
Submit written requests to our designated Data Protection Officer at the contact information provided above.
Your request must:
- Clearly identify the right you wish to exercise
- Provide sufficient detail for processing
- Include identity verification documentation
We will respond to your request within the timeframes required by applicable law, typically within one month.
You also have the right to file complaints with relevant supervisory authorities and pursue legal remedies as provided by law.
Privacy settings and choices
You may express choices regarding personal data processing by contacting:
Email: info@aprmm.info
You may request to:
- Withdraw consent (where applicable)
- Access your personal data
- Correct your personal data
- Delete your personal data (subject to masonic requirements)
- Restrict processing
- Transfer your personal data
The Order will respect your stated preferences while maintaining essential masonic administrative functions.
Changes to this Statement
Updates to this Statement will be communicated through official Order channels and posted on relevant platforms with appropriate notice of changes.
External Links and Third-Party Sites
Our communications may contain links to external websites not controlled by the Order. We are not responsible for the privacy practices or content of such external sites.
This statement reflects our commitment to protecting personal data while maintaining the ancient traditions and constitutional requirements of MEMPHIS-MISRAIM FREEMASONRY (R.A.).